How to make professional Emails using AI: Intermediate Tips

Ever feel like your emails get lost in the noise? Writing clever emails is all about standing out without being gimmicky—balancing wit, relevance, and professionalism to get your reader’s attention and prompt a response.

Anyone can write sharp emails that spark engagement. With a bit of strategy and AI assistance, you can create messages that are memorable, actionable, and way more fun to read.

Just follow these steps:

1. Understand your audience and goal
2. Craft a catchy subject line
3. Open with a clever, relevant hook
4. Deliver your message clearly and concisely
5. Use formatting to highlight key points
6. End with a friendly but clear call to action

Do you want to invite your potentiaal customers on a meeting? AI-powered tools like FlowHunt’s Clever Email Invite Generator to help brainstorm ideas, polish your tone, and format for maximum impact.

Step-by-step Guide

Writing clever emails doesn’t have to be complicated. Let’s break it down into easy-to-follow steps you can use with or without AI help.

1. Understand your audience and goal

Before you start typing, clarify who you’re emailing and what you want from them. Are you reaching out to a client, colleague, or potential partner? Match the cleverness and tone to the relationship and purpose.

Here is a little checklist:

• Who is your recipient? (client, colleague, potential partner)
• What is your main goal or desired outcome?
• How formal or casual should the tone be?
• What is the current relationship or history with the recipient?
• How much cleverness or humor is appropriate for this situation?
• What action do you want the recipient to take after reading?
• Are there any sensitivities or topics to avoid?
• What is the context? (first contact, follow-up, pitch, thank you, etc.)

2. Generate your draft with AI*

Here’s a perfect, all-in-one prompt you can use in ChatGPT to instantly generate a clever, actionable email with everything baked in.

You are a witty yet professional business email writer. Write an email for me using the following details:
Recipient: [describe your recipient, e.g., client, colleague, partner]
Purpose: [state your goal, e.g., schedule a meeting, request feedback, make an introduction]
Key message points: [list important points, e.g., meeting date options, project updates, questions]
Tone: Clever, friendly, and concise—engaging but always appropriate for business
Formatting:

Start with a catchy subject line (use wordplay or curiosity)
Open with a clever hook (joke, interesting fact, or playful line)
Main message should use bullet points or short paragraphs
Bold key ideas for quick scanning
End with a clear, friendly call to action

Respond with the full email draft, ready to copy, including the subject line and all formatting in markdown.
[Optional: add any special requests, e.g., “Make it sound more formal/casual,” “Add a meeting scheduling link,” etc.]

Example:

You are a witty yet professional business email writer. Write an email for me using the following details:
Recipient: client, new contact
Purpose: schedule a 30-minute introduction call
Key message points: brief intro, value of call, 2 date/time options, link to calendar
Tone: Clever, friendly, and concise—engaging but always appropriate for business
Formatting:

Start with a catchy subject line (use wordplay or curiosity)
Open with a clever hook (joke, interesting fact, or playful line)
Main message should use bullet points or short paragraphs
Bold key ideas for quick scanning
End with a clear, friendly call to action

Respond with the full email draft, ready to copy, including the subject line and all formatting in markdown.

Result:

Pros and Cons

Let’s look at the pros and cons of using clever emails.

Summary

As you can see, writing clever emails that get results is easier than you might think when you follow these steps:

1. Understand your audience and your goal.
2. Generate a witty, well-structured draft with AI.

With just these two steps, you can craft emails that stand out, engage your readers, and get real responses, no copywriting degree needed. Just use your favorite AI tool and let it help you brainstorm, polish, and format your message for maximum impact.

Automation saves time and adds consistency. If you want to make it even faster, try the FlowHunt Clever Email Invite Generator to create polished emails with almost no effort.

Smart, effective communication is just a prompt away!