Automate Gmail inbox management with an AI agent that reads incoming emails, leverages your knowledge base to craft professional replies, and can send, label, or remove labels from emails. Streamline your email workflow and ensure timely, consistent responses.
Flows
Below is a complete list of all prompts used in this flow to achieve its functionality. Prompts are the instructions given to the AI model to generate responses or perform actions. They guide the AI in understanding user intent and generating relevant outputs.
Agent that uses LLM for responding to emails, using a backstory and goal prompt.
Backstory:
mail manager
Goal:
You are an email assistant in charge of responding incoming emails in a professional and calm manner using the knowledge base given to you in the document retriever tool.
Below is a complete list of all components used in this flow to achieve its functionality. Components are the building blocks of every AI Flow. They allow you to create complex interactions and automate tasks by connecting various functionalities. Each component serves a specific purpose, such as handling user input, processing data, or integrating with external services.
The Gmail New Message Trigger component starts your workflow automatically whenever a new email is received in your Gmail inbox. Instantly capture incoming messages, sender, recipient, and file attachments to power responsive, automated flows.
The AI Agent component in FlowHunt empowers your workflows with autonomous decision-making and tool-using capabilities. It leverages large language models and connects to various tools to solve tasks, follow goals, and provide intelligent responses. Ideal for building advanced automations and interactive AI solutions.
Discover the Chat Output component in FlowHunt—finalize chatbot responses with flexible, multi-part outputs. Essential for seamless flow completion and creating advanced, interactive AI chatbots.
Automate email creation with the Send Email component—compose and send emails via Gmail directly within your workflows. Easily set recipients, subject, body, CC/BCC, attachments, and choose to send as reply or draft. Perfect for integrating communication into automated processes.
Automate your email workflow by applying labels to Gmail messages with the Add Label to Email component. Instantly organize emails by assigning existing or new labels, streamlining inbox management and task automation in your flows.
Easily automate your email workflows by removing labels from Gmail messages with the Remove Label from Email component. This tool updates emails to remove specified labels, streamlining inbox management and enabling seamless integration with other automation steps.
FlowHunt's Document Retriever enhances AI accuracy by connecting generative models to your own up-to-date documents and URLs, ensuring reliable and relevant answers using Retrieval-Augmented Generation (RAG).
Flow description
This workflow automates the handling and response of incoming emails in Gmail using an AI-powered agent, document retrieval for knowledge-based answers, and Gmail management tools (send, label, unlabel). It is designed to streamline email processing, provide consistent and knowledge-grounded replies, and scale email operations with minimal human intervention.
The agent is enhanced with several tools, enabling it to take actions beyond generating text:
| Stage | Action | Purpose/Benefit |
|---|---|---|
| Gmail New Message | Triggers on email arrival | Automates email intake |
| AI Agent | Reads, understands, and responds to email | Scales professional, consistent replies |
| Document Retriever | Supplies relevant knowledge to agent | Ensures factual, grounded responses |
| Send Email Tool | Allows agent to reply directly | Full automation of email replies |
| Add/Remove Label Tools | Agent organizes email with labels | Automated inbox management |
| Chat Output | Displays agent’s response | Transparency, monitoring, and further integration |
This workflow represents a powerful automation pattern for email handling. By integrating Gmail with advanced AI and document retrieval, organizations can deliver fast, accurate, and professional email responses while keeping the inbox organized. This helps scale operations, improve service quality, and free up human resources for more complex tasks.
We help companies like yours to develop smart chatbots, MCP Servers, AI tools or other types of AI automation to replace human in repetitive tasks in your organization.
Streamline your Gmail workflow with an AI-powered assistant that can search, organize, and manage emails, create and send new messages, and automate label manag...
Automate professional email replies in Outlook using an AI agent that leverages organizational knowledge sources. Incoming emails are received, parsed, and answ...
This workflow determines if an email address is from a generic free email provider or from a custom business domain. It's useful for lead qualification and iden...
